Business analysis is an integral part of all business strategy - whether you are a large corporate or a small start-up. Analysis allows you to identify your business’ needs and determine solutions to any problems. A true business analyst needs a full set of tools alongside the skills and knowledge to use the process to their advantage.
Post-it Notes are arguably the ideal tools for analysis – allowing a business to visually map out their business strategy.
Image: Bridging the Gap
Follow these eight steps to achieve a successful business analysis
Break down the business analysis into eight logical steps, backed up by specific activities and principles to perform, allowing a business to maximise their effectiveness and success on a particular project.
The process flow above shows how the eight steps fit together, and how you might iterate them on a typical project.
Use a Post-it Note for each individual step – this allows you to move things around and alter them if needs be. Post-its are also handy if you’re conducting a brainstorming session; they allow for greater collaboration and input from a group.
Here’s each different stage of the process in detail:
Step 1: Get oriented
Take some time to set out a list of deliverables and key milestones that meet stakeholder needs, ensuring maximum efficiency. This ensures that you and your business are focused on the task at hand.
Step 2: Discover the primary business objectives
Discover the expectations of your primary stakeholders and unearth why you are doing what you’ve set out. Agreeing on the business needs early in a project, before defining the scope, is the quickest path forward to a successful project.
Step 3: Define scope
A concise statement of scope provides your project team with clear and progressive objectives to realise business needs. Defining the scope is a touchstone, guiding all subsequent steps of the analysis. This makes the needs of a business more tangible, as project participants can envision their contribution to the project and the implementation.
Step 4: Formulate your business analysis plan
A business analysis plan will help your business to answer many important questions about the project. The plan enables an analyst to:
· Choose the most appropriate type of business analysis deliverables
· Define a specific list of business analysis deliverables that will cover the entire scope
· Identify and compile timelines for completing the business analysis deliverables
Step 5: Define the detailed requirements
Without clear and actionable requirements, implementation teams often fail to deliver on the project’s original objectives. Well-defined requirements provide an implementation team with the information needed to outline a solution.
Step 6: Support the technical implementation
Help drive the success of a project and ensure business objectives are met. This step provides an analyst with the opportunity to review the solution design, ensuring that it fulfils all necessary requirements.
Step 7: Help the business implement the solution
If your business users don’t engage with it as intended, your project won’t have delivered on the original objectives. Ensure that all members of the business community are prepared to embrace the changes that have been specified.
Step 8: Assess the value created by the solution
Use this step to evaluate the actual progress made against the original business objectives, indicating the extent to which they’ve been fulfilled. After completing this step, it’s likely you will uncover more opportunities to help improve the business further.
Sticky notes: the perfect tool for the job
If you’ve been inspired to use Post-it Notes for implementing your business’ analysis strategy, make sure you have the right tools for the job. NoteShel, the stylish Post-it Note holder and pen, is the perfect note-taking solution for business meetings or brainstorming sessions.
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